Eulap ERP

Eulap ERP Workflow Guide

Forms

Browse all ERP forms grouped by workflow cycle.

Revenue

Sales Order

Customer's formal request for goods or services.

Creator:Sales Personnel
Approver:Sales Manager / Supervisor
RevenueDetails
Revenue

Customer Advance Payment

Customer prepayment before invoice issuance.

Creator:Cashier / Collection Clerk
Reviewer:Finance Supervisor
Approver:Finance Supervisor
RevenueDetails
Revenue

Delivery Receipt

Confirms delivery of goods, license activation, or service completion.

Creator:Implementation / Logistics / Technical Team
Approver:Technical Lead / Project Manager
RevenueDetails
Revenue

AR Invoice

Records receivable after delivery or service fulfillment.

Creator:Billing Clerk / Accountant
Approver:Finance Supervisor
RevenueDetails
Revenue

AR Charge Invoice

Standalone billing for fees, services, or consulting.

Creator:Billing Clerk / Accountant
Approver:Finance Supervisor
RevenueDetails
Revenue

Cash Invoice

Sale where payment and delivery happen at the same time.

Creator:Cashier
Reviewer:Finance Supervisor
Approver:Finance Supervisor
RevenueDetails
Revenue

Collection Receipt

Customer payment against outstanding invoices.

Creator:Cashier / Collection Clerk
Reviewer:Finance Supervisor
Approver:Finance Manager
RevenueDetails
Payables

Purchase Order

Approved order to a supplier.

Creator:Procurement Officer
Approver:Operations / Department Manager
PayablesDetails
Payables

Receiving Report

Records receipt of goods or services from supplier.

Creator:Warehouse Personnel / IT Support
Approver:Warehouse Manager / IT Head
PayablesDetails
Payables

AP Invoice - Goods/Services

Supplier liability with three-way matching.

Creator:AP Clerk / Accountant
Approver:Finance Manager
PayablesDetails
Payables

AP Invoice - Standard

Recurring or non-procurement expenses.

Creator:AP Clerk / Accountant
Approver:Finance Manager
PayablesDetails
Payables

AP Payment

Settles approved supplier invoices.

Creator:Disbursement Officer / Cashier
Reviewer:Finance Manager
Approver:Authorized Signatory / CFO
PayablesDetails
Payables

Direct Payment

Urgent or one-time payment without an AP Invoice.

Creator:Disbursement Officer / Cashier
Reviewer:Finance Manager
Approver:Authorized Signatory / CFO
PayablesDetails
Payables

Petty Cash Replenishment

Liquidates and replenishes petty cash expenses.

Creator:Petty Cash Custodian
Reviewer:Finance Supervisor
Approver:Designated Approver
PayablesDetails
Payables

Cash Advance Liquidation

Reconciles cash advances issued to employees.

Creator:Requesting Employee / Custodian
Reviewer:Finance Supervisor
Approver:Designated Approver / Finance
PayablesDetails
Inventory

Stock Adjustment In/Out

Manual increase or decrease of inventory.

Creator:Warehouse Custodian / Clerk
Approver:Designated Approver
InventoryDetails
Inventory

Transfer Receipt

Inventory transfer between warehouses or branches.

Creator:Sending Warehouse Personnel
Approver:Receiving Warehouse Personnel
InventoryDetails
Inventory

Reclass

Convert one inventory item into another.

Creator:Warehouse Personnel
Approver:Designated Approver / Manager
InventoryDetails
Accounting

General Journal

Manual journal entries and accounting adjustments.

Creator:General Accountant
Approver:Finance Manager / Chief Accountant
AccountingDetails
Accounting

Bank Reconciliation

Compares system cash records with the bank statement.

Creator:General Accountant
Reviewer:Finance Supervisor
Approver:Finance Manager
AccountingDetails
Accounting

Financial Statements

Trial Balance, Balance Sheet, and Income Statement.

Creator:Finance Manager / Controller
Approver:CFO / Company Directors
AccountingDetails